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Travel Awards

For Travel to Professional Meetings

Graduate Studies accepts applications for graduate travel to meetings of nationally and internationally recognized professional societies twice annually. Each award period allows nine months for future conferences and three months for conferences that have already taken place.

  • Applications have moved from a PDF form to an online application.

  • Fall Travel awards will be for for travel during the period of July 1, 2023 through June 30, 2024.

  • The Fall applications are due Monday, October 16, 2023.

TRAVEL AWARD APPLICATION (OPENED)

Eligibility

Graduate students at or near the completion of their studies who have not previously received this award and who are presenting a research paper (acceptance of paper may be pending at time of application) are eligible. Students must be in good academic standing and are required to hold and maintain a minimum GPA of 3.0. Applicants must be registered graduate students. Students on PELP (Planned Educational Leave Program) and filing fee status are not eligible for this award. Travel must take place during the award period (see above) and prior to the student submitting their thesis or dissertation.

Award

Award amounts vary depending on the destination of travel.  Any expenditure allowable under the UC Davis Policy and Procedure Manual on the Travel Expense Voucher is reimbursable.  Please note, these awards are funded by state funds and travel restrictions are listed here.

  • All international travel - $1,500
  • Domestic travel outside of California - $1,000
  • Hawaii and Alaska (exception) - $1,500
  • Travel within California and conferences held virtually - $500

Disabled student applicants whose disabilities require the assistance of a personal attendant may also request an award for the attendant’s travel.

Application Procedure

Graduate student must submit a completed application through InfoReady with the following supporting materials:

  • An abstract of the paper or presentation.
  • A letter of acceptance, a formal invitation, or a printed program as evidence of acceptance. Indicate “Pending” on the application if written confirmation has not yet been received. Funds, if awarded, will be released when Graduate Studies has received evidence of acceptance.
  • Documentation of overall academic record or transcript (an unofficial copy attached by your graduate program coordinator or MyUCDavis is acceptable). Unofficial transcripts from SISWEB will not be accepted.
  • A Curriculum Vitae (CV) including a list of publications and/or awards.
  • A letter of recommendation from a major professor.
  • Please submit a separate application for each conference you are attending.

Award Announcement

  • Fall awards will be announced the week of December 11, 2023.
  • Spring awards will be announced the week of TBD, 2024.

FOR GRADUATE PROGRAM USE ONLY

Nomination and Deadlines

Nominations from the graduate program chair are due to be ranked in InfoReady by:

  • Fall nomination deadline: Applications must be received by 5:00 p.m. on November 15, 2023
  • Spring nomination deadline: Applications must be received by 5:00 p.m. on TBD, 2024.

You can review the InfoReady Reviewer Guide for information on how to review applications. If you have questions please contact Heidi West at hewest@ucdavis.edu.