Due to COVID-19, exceptions to UC Davis and/or UC system-wide policy may be in effect.
Please review the "Exceptions to Policy Due to COVID-19" table below for a list of exceptions affecting graduate students and programs. If you have any questions, please contact the Graduate Studies Policy Analyst, Jasmine Bonite, at jedurias@ucdavis.edu
On this page you will find the information, policies and guidelines relevant to the governance and administration of graduate education on the UC Davis campus. The policies listed below are both academic and administrative in nature. Academic policies are those developed by the Graduate Council and coded as "GC." Administrative policies are those developed by Graduate Studies and coded as "GS."
Exceptions to Policy Due to COVID-19
Exception | Description | Quarters Affected |
---|---|---|
Procedure for Instructors (including AIs) seeking an exception from in-person instruction in Winter 2022 (See message July 22 message from Academic Affairs) |
University policy for the 2021-22AY is that the default mode of instruction is in-person, as described by Academic Affairs. Associates In_ (AI) and other instructors of record who wish to request an accommodation or exception should submit a request to the Winter Instructional Adjustment for Teaching Assistants (WIATA) . |
Fall 2021 |
Temporary Exception for English Language Course Requirement (See temporary exception approved on June 25, 2021) |
In addition to the three existing conditions stated in the policy on Graduate Student Course Requirements – English as Second Language (GC2018-02), the following conditions can be used to exempt a student from the English language course requirement (UWP 225/226):
|
Through Fall 2022 |
Remote Participation on Advanced Degree Committees (Exception to GC1998-01 and GC2005-02) |
(Temporary Blanket Exception rescinded as of Fall 2021*) More than one committee member, as well as the student, may participate remotely/virtually. This applies to doctoral qualifying examination, thesis, and dissertation committees. |
Spring 2020 |
Satisfactory/Unsatisfactory Grading |
A graduate student in good standing (or who receives approval from the Office of Graduate Studies) is authorized to undertake, in addition to courses graded on a Satisfactory or Unsatisfactory only basis, not more than two courses on an optional Satisfactory (S) or Unsatisfactory (U) basis. Requests for S/U grading must be approved by the student's graduate advisor in accordance with the grading policies of the student's program. |
Spring 2020 |
Time to Degree (Blanket 1-year Exception) (Exception to GC2000-01) |
The quarters from Spring 2020 to Spring 2021 will not be counted against a graduate student’s normative time to degree. This blanket exception of normative time to degree is not a guarantee of extended funding. |
Spring 2020 *Note The one-year blanket extension of time to degree will be automatically applied all graduate students who were active students during the affected terms. |
Temporary Extension of 18-Quarter Service Limit for Academic Student Employees (ASE's) (See June 19, 2020 Announcement and August 6, 2021 Announcement from UC Provost Michael Brown) |
The maximum total length of service for Academic Student Employees (ASE) is now up to 21 quarters (previously 18 quarters). Matriculated students in a graduate program during the quarters in which instruction is substantially impacted by COVID-19 (see Affected Quarters on the right) will be eligible for an exception for serving up to 21 quarters as an ASE during their graduate studies at the University of California. Note: this extension of allowed service is not a guarantee of additional funding. Students should work closely with their program to determine what options for extended service may be available. |
Spring 2020 |
Policies Affecting:
Graduate Students
- Admission Requirements and Exceptions (GS2014-04)
- Author Affiliation (GC2018-04)
- Co-authorship (GC2015-01)
- Conflict of Interest in Graduate Studies Policies (GC2017-01)
- Continuous Registration and Filing Fee (UCOP 1969)
- Course Requirements – English as Second Language (GC2018-02)
- Disqualification and Appeal (GS2005-01)
- Doctoral Qualifying Examinations (GC2005-02)
- Double Submission of a Thesis or Dissertation (GC2005-03)
- Facilitating Publication of Graduate Student and Postdoctoral Work (GS2022-01)
- Family and Medical Leave Accommodation for Graduate Students with Funding (GS2015-01)
- Graduate Students Transferring from other Institution with their Major Professors (GC2004-01)
- Human Subjects Research (UCD Office of Research website)
- In Absentia Registration Policy
- Master’s Degree Capstone Requirement (GC2012-02)
- Theses/Dissertations, Mandatory Electronic Filing (GC2010-01)
- Planned Educational Leave Program (PELP) (GS338)
- Regulations for Graduate Students Receiving Fellowships (GS501)
- Remission of Graduate Student Tuition and Fees (GS2014-02)
- Residence and Transfer Credit (GC2011-03)
- Second Ph.D. Candidates (GC2002-01)
- S/U Grading Option (GC2006-01)
- Time to Degree (GC2000-01)
Graduate Student Financial Support & Employment
Appointment/Employment
- Academic Student Employee Letter
- Appointment and Compensation of Graduate Student Researchers (GS2011-03)
- Appointment Requirements for Teaching Assistants and Associates In (GS2011–01)
- Graduate Student External Fellowship Matching Commitment (GS2012-01- rev.02)
Graduate Programs
- Bylaws
- Bylaws for Graduate Programs (GC2011-02)
Bylaws Word Template (2014)
Quorum and Voting Rights & Responsibility (GC2011-04) - Degree Requirements
- Degree Requirements (GC2005-04)
Degree Requirements Template
Dissertation Plans A, B, And C Explained (DDR 520 Regulation, Rev. 2007)
Doctoral Qualifying Examinations (GC2005-02)
Legacy Degree Requirements (GC2000-02)
Expedited Review for Degree Requirements (November 18, 2019) - Designated Emphasis Programs (DEs)
- Designated Emphases and Proposal Guidelines (GC1988-01)
Template for Proposing DE Revisions
Review of Designated Emphases (GC2000-03)
Ph.D. Program Affiliation with an Existing Designated Emphasis Program
Bylaws Guidelines for Designated Emphasis Programs (2006) - Graduate Academic Certificates (GACs) and Graduate Academic Unit Certificates (GAUCs)
- Graduate Academic Certificate Program (GAC) and Graduate Academic Unit Certificate (GUAC) (GC2007-01)
GAC Program Description and Current List
Memo from CCGA Regarding GACs (2009) - Graduate Groups
- Appointment and Review of Graduate Group Chairs (Academic Personnel Manual Section UC Davis 245B)
Changing a Graduate Group Lead Dean (GC2018-05)
Relation of ASR 600(B) to Graduate Groups (GC2012-01) - Joint Doctoral Programs
- Collaborative/Joint Graduate Programs (August 2000)
Joint UC/CSU Doctoral Programs, CCGA Handbook, August 2016 Revision, Appendix U, pages 80-81 - Management of Graduate Education
- Conversion from a Graduate Group to a Department-Based Program (GC2018-03)
Diploma or Record Notation (November 12, 1998)
Notifying Graduate Council of Changes in Administrative Structures (GC2009-02)
Objectives for Graduate Education (March 28, 2005)
Oversight of Graduate Programs in Professional Schools (GC2009-01)
Small Graduate Programs Memo (December 13, 2004)
Strategic Planning and Administrative Restructuring (November 2, 2009)
Voluntary Suspension of Admissions to a Graduate Program (GS2006-02)
Procedures for CIP code changes (December, 2019) - New Graduate Program or Group Proposals
- Procedures for New Graduate Degree Program (GC2008-02)
Online Masters Graduate Degree Program Approval and Review Process (GC2018-01) - Program Review (Graduate Degree Programs, DEs, and GACs)
- PRC Guidelines Handbook (March 2019)
Evaluating and Prioritizing Graduate Programs (2008)
Evaluating Requests for Delays of Program Reviews
Review of Proposed and Existing ORUs (April 1998)
Review of Designated Emphases (DEs) (GC2000-03)
Review of Graduate Academic Certificates (GACs) (GC2018-06)
Programmatic Changes Submitted for Review by Graduate Council (2003)
Schedule of Graduate Program Reviews (including DEs and GACs) (2020) - Self-Supporting Degree Programs
- Graduate Studies Policy on Self-Supporting Degree Programs (GS2014-01)
UCOP Policy on Self-Supporting Degree Programs (UC-AA-16-0300)
Postdoctoral Scholars
Graduate Faculty and Staff
- Faculty Serving as Presenters at Commencement (GS2013-01)
- Mentoring Guidelines (June 2016)
- Membership in Graduate Programs (GC1998-02)
- Service on Advanced Degree Committees (GC1998-01)